CONSTITUTION
CODE OF REGULATIONS AND BY LAWS
ARTICLE I
NAME
The name of the Association shall be THE BUCKEYE WING ASSOCIATION.
ARTICLE II
PURPOSE
The purpose of the Association shall be to maintain the unity and comradery of present and former members and supporters of the 302nd Tactical Airlift Wing (an Air Force Reserve Organization formerly based in the State of Ohio), associated units and successor units.
ARTICLE III
MEMBERSHIP
Membership shall be open to present and former members and supporters of the 302nd who have paid the amount of dues specified herein. Membership shall be by application, accompanied by the amount of dues specified, and subject to the approval of the membership committee. Applicants agree to support the purposes of the Association. Paid up members shall be eligible to vote in any mail ballot or membership meeting.
ARTICLE IV
GOVERNMENT
The management of the Association shall be conducted by the elected Officers acting within the authority of this Code of Regulations and the policies established by the Board of Directors.
ARTICLE V
OFFICERS
The Officers of the Association shall consist of a President, Vice President, Secretary, Treasurer, and a Sergeant at Arms. Paid up members of the Association shall be eligible to hold elective office. Election of the officers shall be by ballot. The candidate receiving the most votes cast by the membership shall be declared elected.
ARTICLE VI
DIRECTORS
The Board of Directors shall consist of the immediate past President, the elected Officers, and six additional members of the Association, nominated and elected by the members.
ARTICLE VII
OTHER OFFICERS
The President, with the approval of the Board of Directors, may appoint other Officers or Committee Chairmen as may be necessary.
ARTICLE VIII
DUTIES OF THE OFFICERS
Officers of the Association will be responsible for the normal duties of the office to which elected or appointed, and such other duties that may, from time to time, be assigned by the President or the Board of Directors.
ARTICLE IX
EXECUTIVE SECRETARY
The President, with the approval of the Board of Directors, may appoint an Executive Secretary to conduct the day to day activities of the Association. The Executive Secretary will be responsible for accomplishing the objectives listed below and such other duties as may be assigned. The Executive Secretary may appoint other members of the Association as may be required to accomplish the assigned objectives. The normal term of appointment for the Executive Secretary shall be two years. An Executive Secretary serves at the pleasure of the Board of Directors.
MEMBERSHIP- Responsible for soliciting members, maintaining the membership roll, collecting and remitting dues to the Treasurer, and providing current membership rosters when required.
PUBLICATIONS- Responsible for preparing and distributing at least one news letter annually, one dues notification annually, and such other publications as may be required.
REUNIONS -Responsible for arranging the time, place, menu, entertainment, and other details concerned with the biennial reunion, the associated general meeting, and the Board of Directors meetings.
NOMINATIONS- Responsible for preparing slates of candidates qualified and willing to perform the duties of the office, if elected.
ELECTIONS- Responsible for preparing ballots, distributing them at general meetings or by mail, counting the returns, and certifying the winning nominees to the Board of Directors.
AUDIT- Responsible for periodically reviewing the records and accounts of the Secretary and Treasurer to insure accuracy and adequacy to carry on the business of the association. Audits shall be conducted during the period 90 days prior to a general membership meeting and at such other times as may be directed. Audit committee shall be appointed by the President.
ARTICLE X
TERMS OF OFFICE
The Officers and members of the Board of Directors shall serve until their successors are elected and qualified. The normal term of office for the Officers shall be two years. The normal term of office for the Directors shall be four years with three Directors to be elected each two years. During the 1986 elections only, three Directors will be elected for a term of two years and three for a term of four years. It shall be the duty of the President to insure that elections are conducted during the biennial meeting held in even numbered years beginning in 1988. Newly elected Officers shall take office following their election. In the event of a vacancy during a term, the Board of Directors shall, either in meeting or by mail ballot, select any member of the Association to fill the vacancy for the duration of the unexpired term.
ARTICLE XI
GENERAL MEETINGS
The President shall call a general meeting of the Association in conjunction with each biennial reunion. A quorum, for the purpose of conducting business at a general meeting, shall consist of twenty five (25) or more paid up members present and voting. Votes shall normally be taken by voice except that a roll call may be conducted at the discretion of the President or upon demand from the floor, but elections shall be by ballot.
ARTICLE XII
BOARD OF DIRECTORS MEETINGS
The President shall call a meeting of the Board of Directors no less than once each year. A quorum for the purpose of conducting business by the Board of Directors shall consist of six (6) members of the Board of Directors. Members are encouraged to attend and observe such meetings.
ARTICLE XIII
DUES
The amount of dues shall be fixed from time to time by vote of the membership at general meetings or by mail ballot. Dues shall be assessed on a two year basis and are payable by 31 October of either even or odd numbered years.
ARTICLE XIV
EXCESS FUNDS
The Association shall not retain more than $10,000.00 in cash or investments as of six months following the close of each biennial meeting of the association. Excess funds on hand shall be disposed of to fulfill the purposes of the Association in such amounts as may be determined by the Board of Directors or the General Membership.
ARTICLE XV
REUNIONS
Meetings and reunions of members of the Association shall be held biennially in even numbered years. Individuals and groups of members are encouraged to sponsor reunions in their respective areas of residence and may be appointed by the President or Executive Secretary to make the necessary arrangements. While it is expected that reunions will be held within the State of Ohio, other locations may be accepted with the approval of a majority of the membership voting.
ARTICLE XVI
AMENDMENTS
This Code of Regulations may be amended: by a majority of the members present and voting at any general meeting of the Association, by a majority of the Board of Directors present and voting at a meeting of the Board of Directors, subject to ratification by the membership at the next general meeting, or by a majority of ballots returned in a mail ballot of the general membership.
ARTICLE XVII
BY-LAWS
All meetings of the Association, including committee meetings, will be conducted under Roberts Rules of Order.
Adopted 19 October 1986
Amended 1 March 1987
Amended 22 October 1989
Amended 30 November1990
Approved 30 November 1990
Amended 23 August 1992